Polaris PSA unifies vendor management, project delivery, hiring, time & expense, billing, and analytics — so finance, delivery, and revenue leaders finally agree on the same numbers.
Every other PSA bolts modules onto each other and hopes integrations hold. Polaris is built on one shared data model — so a contract in VMS rolls into a project in PSA, a hire from ATS lands in a staffing plan, time captured today appears on tomorrow's invoice, and analytics reflects all of it in real time.
Run RFPs, onboard suppliers, govern rate cards, and track SOWs across your entire vendor network.
Plan, staff, and deliver every engagement — from estimate to revenue recognition — with full margin visibility.
Hire the right people for the right roles, with structured pipelines, calibrated scorecards, and audit-grade compliance.
Capture hours and spend at the moment of work — on web, mobile, Slack, or Teams — with policy enforcement built in.
Turn approved time and expenses into pixel-perfect invoices in any currency — with milestone, T&M, and fixed-fee billing built in.
Pre-built dashboards for the metrics services leaders actually run on, plus a self-service explorer when finance wants to dig deeper.
Replace the scatter of supplier emails, signed PDFs, and shadow rate cards with a single supplier system of record. Polaris VMS gives procurement, legal, and delivery the same view of every contract, certification, and SOW — and gives suppliers a portal they actually want to log into.
W-9, COI, MSA, DEI attestations — collected, validated, and re-checked before they expire.
Negotiate once, apply everywhere. Approved rates flow into every project estimate automatically.
Automatic alerts before contractors hit risk thresholds, with audit-ready evidence for legal.
Polaris PSA is the operating system for delivery. Build estimates from the rate cards in VMS, staff projects against the talent in ATS, capture work in T&E, and recognize revenue through Invoicing — all on the same data model. No middleware. No drift.
AI-assisted suggestions match available talent to project demand by skill, role, and location.
One zoomable view of every engagement, with cross-project dependencies and critical path.
Project margin updates the moment a timesheet is approved — no monthly reconciliation lag.
| Phase | Status | Margin |
|---|---|---|
| Discovery | Done | 42% |
| Concept | Done | 39% |
| Design | In flight | 34% |
| Rollout | Planned | — |
Most ATS tools live in HR's silo. Polaris ATS lives where the demand is born — in the project plan. When PSA shows a staffing gap, ATS opens a requisition with the role, skills, and start date pre-filled. When a candidate is hired, they appear in the resourcing pool with the right rate, ready to be staffed.
Drop-in widgets for your marketing site, plus a hosted careers page with full SEO support.
Calibrated scorecards by role and level — every interviewer asks the same questions, every time.
EEO, OFCCP, GDPR, and right-to-work checks generated automatically from the data you already capture.
Time you forget to log is time you can't bill. Polaris T&E captures hours where work actually happens — in your calendar, your editor, your chat — and turns receipts into expense lines without anyone opening a spreadsheet.
Snap a photo, forward an email, or sync directly from Amex, Visa, and Mastercard corporate cards.
Project lead → finance → client billing. Configure once, audit forever.
Per diems and mileage rates by country and client. The right policy applies automatically.
| Project | Hours | Bill |
|---|---|---|
| Acme rebrand | 14.0 | $3,150 |
| Northwind ERP | 18.5 | $5,180 |
| Internal · planning | 6.0 | — |
Mix and match billing models on the same project: T&M for discovery, fixed-fee for build, milestones for rollout. Polaris generates the invoice, books the revenue under ASC 606, and posts the journal entry to your GL automatically.
Match your client's exact billing format — line-item granularity, summary view, or a mix per client.
ASC 606 / IFRS 15 compliance baked in. Percent-complete, milestone, and ratable methods supported.
One-click sync to NetSuite, Xero, QuickBooks, and Sage Intacct — with a full audit trail.
Out of the box, Polaris ships with the metrics services leaders run on: utilization, realization, leakage, project margin, forecast vs. actual. Need more? Polaris pipes your full operating data into Snowflake or BigQuery so your analytics team owns the long tail.
Tuned for services-led businesses, not generic BI. Configure once, share with the board.
Daily incremental sync to Snowflake, BigQuery, Redshift, Databricks. No ETL to build or babysit.
Bottom-up resourcing forecasts, automatically reconciled to plan. The variance conversation gets short.
Aggregated, anonymized averages across 412 deployments — verified by independent finance teams.
VMS, PSA, ATS, T&E, Invoicing, and Analytics aren't the parts of a business that get featured on glossy magazine covers — but they're the parts that determine whether you grow profitably. Here's what our customers say.
"We replaced four tools, three spreadsheets, and a fragile Zapier graph with Polaris. Our quarterly close went from 11 days to 3, and our COO has stopped asking finance to 'check the numbers' — because now there's only one set."
"The first PSA where finance and delivery actually agree on the project margin number. That alone paid for the implementation."
"Our utilization went from 'we think 70%' to 'it's 81%, here's the dashboard.' That's the entire pitch."
Native bidirectional sync with the GL, CRM, HRIS, identity, and collaboration tools your teams already use. No middleware. No "coming soon."
Per-seat pricing for the modules you turn on. Volume discounts kick in at 50 seats. Implementation is included on annual plans.
For services teams of 10–50.
Billed annually
For services orgs of 50–500.
Billed annually
For services orgs of 500+ and global rollouts.
Volume + multi-year discounts
Median time-to-go-live for a Business-tier customer is six weeks: two weeks of discovery and configuration, two weeks of integration to your GL/CRM/HRIS, and two weeks of pilot with a single delivery team before company-wide rollout. Enterprise rollouts with custom approvals and 4+ integrations typically run 10–14 weeks.
No. Most customers start with PSA + Time & Expense + Invoicing, then turn on VMS, ATS, and the Analytics warehouse export over the following two quarters. Because everything sits on a shared data model, turning a module on later is a configuration change, not a migration.
Polaris runs on AWS in your choice of US, EU, UK, or APAC regions. We are SOC 2 Type II audited, ISO 27001 certified, GDPR-compliant, and offer DPAs and standard contractual clauses on request. Enterprise customers can opt for a dedicated VPC.
Yes. We provide migration accelerators for the most common origin systems and a structured CSV import for everything else. Your CSM and a Polaris solutions engineer own the cutover plan with you.
Suppliers and external contractors are licensed at a reduced "external user" tier — typically 25% of the standard seat price. They can submit time, expenses, and invoices through the supplier portal without consuming a full seat.
30 minutes with a solutions engineer. We'll load three of your real engagement scenarios into a sandbox and walk through margin, utilization, and billing — so the demo is grounded in your business, not a generic dataset.
One platform. Six modules. The same numbers for finance, delivery, and the board. Six weeks to go-live.